Grants Management: Information to Include in Subgrant Agreements

​In our last two blog posts, we provided an Excel template to help you develop a grant status report and a sample Grants Management Procedures template for you to refine your grants management process.

In this post below, we cover requirements of the Office of Management and Budget's Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (the “Uniform Guidance”).​

 

The Uniform Guidance requires entities that pass federal funds to non-profits or other governments to:

• Provide certain information about grants to subrecipients in the subgrant agreement.
• Review financial reports, including assure that subrecipients submit a single audit report if they expend more than $750,000 of federal funds during their fiscal year.
• Review programmatic reports, if required to be filed.
• Issue management decision on findings.
• Ensure timely correction of findings.
• Conduct risk assessment of each subrecipient.
• Monitor subrecipients based on the results of the risk assessment.

 

Items Pass-through Entities Must Identify to Their Subrecipients in a Subgrant Agreement:

1. Federal award identification number
2. Subrecipient name
3. Subrecipient DUNS number
4. Federal award date
5. Subaward period of performance start and end date
6. Amount of federal funds obligated
7. Amount of federal funds obligated to this subrecipient
8. Total amount of federal award
9. Federal award project description
10. Name of federal awarding agency, pass-through entity and contact info
11. CFDA name and number
12. Identification of whether award is research and development
13. Indirect cost rate for the federal award
14. All requirements passed through by pass-through entity to subrecipient
15. Any additional requirements desired by pass-through entity
16. Requirement that subrecipient permit pass-through entity access to audit records
17. Conditions concerning close out of subaward

For the prior template of a grant status report, check out this blog post. For an overview of how to set up standard written procedures for your grants management and download a free procedures template, see this previous post.

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If you would like hands-on help or a personalized consultation of how to improve your grants management, please email or call Kevin directly for a free consultation or evaluation of your needs:

kharper@kevinharpercpa.com
(510) 593-5037
 

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