The following is a partial list of clients served by Kevin W. Harper CPA & Associates:
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City of Dublin
City of East Palo Alto City of El Cerrito City of Emeryville City of Oakland City of Pacifica City of Richmond City of San Mateo City of Sunnyvale City of Susanville |
County of Alameda
County of Monterey County of Placer County of San Mateo eCivis First 5 Alameda County Port of Oakland Sacramento Council of Governments |
San Francisco International Airport
San Francisco Unified School District San Francisquito Creek Joint Powers Authority San Mateo Bar Association San Mateo Medical Center State Bar of California Town of Los Altos Hills |
Kevin has excellent knowledge of the subject matter, strong communication skills, and an exceptional ability to impart knowledge and expertise to his clients, thus improving our internal financial capacity for the long term.”
Rebecca Gebhart
Finance Director
Alameda County Health Care Services Agency
Following is a partial list of internal audit and management audit projects that we have performed for public sector clients:
Alameda County - We established a subrecipient monitoring methodology in compliance with U.S. Office of Management and Budget requirements. We reviewed the annual financial reports of 150 subrecipients for compliance with federal regulations. We assisted the Director of Finance and Administration to reorganize that department, including restructuring of duties, controls and process improvements. Conducted financial feasibility analyses for three of the Agency’s subrecipients, participated on the Agency’s revenue maximization consulting team, conducted an audit of ambulance fees, developed a training manual for Environmental Health finance, and developed an indirect cost rate for grant claiming. We assisted several County departments and component units to implement new GASB reporting requirements. We have conducted a portion of the County’s federal single audit the past five years.
San Mateo County Human Services Agency - Assisted San Mateo County Human Services Agency to develop a comprehensive program to monitor subrecipients, including development of tools and staff training related to identifying subrecipient vs. contractor and financial and programmatic risk assessment. Conducted financial risk assessments, prepared risk assessment summary, and consulted with the Agency on what monitoring was appropriate based on the risks. We consulted with the Agency about wording in their standard subrecipient agreement, coordination of monitoring when subrecipients receive funding from more than one County agency, and a mechanism for accumulating and tracking data needed to monitor subrecipients. We conducted audits on eight high-risk subrecipients. We are reviewing approximately 100 subrecipient annual financial reports each year. We developed written procedures for subrecipient risk assessment.
San Mateo County Health System - Each year since 2004, we have assisted the San Mateo County Medical Center to close its books, prepare its annual financial report, and prepare for the annual audit. Other services provided to the San Mateo County Health System include development of various policies, procedures and management reports; conducted internal audits of cash handling at Pharmacy, Cafeteria and Medical Center clinics; acted as interim Controller of Medical Center; provided interim accountants when Medical Center understaffed; acted as functional expert on material management system implementation; developed cash flow report and related procedures for Medical Center; trained staff on accounting accruals; financial assessment of non-profit for Behavioral Health Care; financial sustainability analysis of all residential treatment facilities for Behavioral Health Care; analysis of information technology costs for Medical Center.
San Francisco International Airport - We reviewed the Airport’s fixed asset accounting process and provided recommendations for improvement. We wrote a new procedures manual for fixed asset accounting. We developed a physical inventory plan and are currently conducting a physical inventory of fixed assets.
City of Sunnyvale – Internal audits of golf course operations, a city-owned industrial complex and the City’s Rental Housing Program. Due diligence procedures related to close-out of redevelopment agency. Kevin Harper served as interim Accounting Officer and interim Audit Manager; tasks included supervision of accounting staff, coordination with annual financial auditors, bringing receivable collection process in-house, review of budgetary performance measures and internal audit of payables and purchasing card processes. Ron Vincent served as interim Budget Manager; projects included budget analysis, budget preparation and analysis of indirect costs.
City of Stockton – Assessment of the accounting department’s procedures and controls. Assistance with implementing new accounting standards and assistance with closing accounting records and preparing for annual audit. Assistance with closing out employee benefit plans.
City of Berkeley – Developed City-wide cash handling training manual.
City of Dublin – Assessment of the finance department’s procedures and controls, project manager for user fee study, cost allocation plan and master fee schedule. Fraud investigation.
City of Alameda – Review of grant management procedures. Review of cash collection procedures in 10 departments, calculation of cost of manual checks, assessment of need for finance committee, review of payroll procedures and controls. For golf courses, reviewed problems with software implementation, review of cash handling procedures, and cash flow projections related to bond issuance.
Alameda County Congestion Management Agency – Assessment of finance and administrative processes and systems to ascertain their capability to support growth resulting from large new funding source.
San Mateo Medical Center – Internal audits of cash collections at clinics, pharmacy and cafeteria and of patient trust accounting. Developed and wrote policies and procedures grant accounting procedures. Served as interim controller and senior accountants. Assisted with implementation of materials management system. Developed cash flow reporting. Assistance with year-end close.
County of Contra Costa – Compilation of financial statements for the Public Financing Authority and Public Facilities Corporation. Assistance with year-end close of internal service funds. Due diligence procedures related to close-out of redevelopment agency.
San Francisquito Creek Joint Powers Authority – Annual financial audit. Consultation related to the Authority setting up initial accounting records, financial policies, procedures and controls.
Port of Oakland – Internal audit of contested construction costs related airport expansion. Internal audit of $1.5 billion capital improvement program. Currently conducting annual financial audit of Port, contract audit of airport shuttle bus contractor and special audit of customer facility charges. Conducted internal audits of procedures and controls over payables, receivables, airport rates and charges, maintenance supplies, internal accounting controls and performance measures.
City of Palo Alto – Review of accounts receivable procedures and system.
California Department of Parks & Recreation – Conducted revenue audit of over 30 state park concessionaires. Reviewed suspected fraud at conference resort.
City of Fremont – Kevin Harper served as interim finance director. Selected banking services contractor. Reviewed cost accounting records of AC Transit to determine whether city received value commensurate with contributions.
East Bay Regional Park District – Kevin Harper served as interim chief financial officer. Internal audit of accounting procedures and controls, contract negotiations with East Bay Municipal Utility District and Port of Oakland related to cost of providing police services and with the police officer union, implementation of Bank of America DirectPay, preparation of annual budget, review of election costs charged by County.
Delta Diablo Sanitation District – Wrote RFP for banking services.
City of Richmond – Internal audits of Public Works operations, Paratransit program, Code Enforcement Program, Port, marina, library, marijuana dispensaries, purchasing card and juvenile justice grant. Assistance with developing long-term strategic plan. Assistance to housing authority’s response to state audit findings.
Sacramento Sanitation District – Assisted in preparation of first comprehensive annual financial report.
San Francisco Unified School District – Currently serving as accounting department for Facilities Design and Construction Department, which is managing $1 billion bond and construction program. Developed process for managing District-wide grant program for over 300 categorical grants totaling $100 million. Financial analysis for developer fees class action lawsuit.
Jefferson Elementary School District – Analyzed historical problems for all categorical grant programs. Assisted in the development of mid-year budget adjustments for categorical programs.
State Bar of California – Reviewed government-wide risks and controls. Reviewed fraud loss and related control improvements. Led cash receipts control workshops.
City of Benicia – Assessment of the finance department’s procedures and controls. Reviewed suspected fraud at grant sub recipient.
City of Davis – Assessed the finance department’s procedures and controls.
San Mateo County Human Services Agency - Assisted San Mateo County Human Services Agency to develop a comprehensive program to monitor subrecipients, including development of tools and staff training related to identifying subrecipient vs. contractor and financial and programmatic risk assessment. Conducted financial risk assessments, prepared risk assessment summary, and consulted with the Agency on what monitoring was appropriate based on the risks. We consulted with the Agency about wording in their standard subrecipient agreement, coordination of monitoring when subrecipients receive funding from more than one County agency, and a mechanism for accumulating and tracking data needed to monitor subrecipients. We conducted audits on eight high-risk subrecipients. We are reviewing approximately 100 subrecipient annual financial reports each year. We developed written procedures for subrecipient risk assessment.
San Mateo County Health System - Each year since 2004, we have assisted the San Mateo County Medical Center to close its books, prepare its annual financial report, and prepare for the annual audit. Other services provided to the San Mateo County Health System include development of various policies, procedures and management reports; conducted internal audits of cash handling at Pharmacy, Cafeteria and Medical Center clinics; acted as interim Controller of Medical Center; provided interim accountants when Medical Center understaffed; acted as functional expert on material management system implementation; developed cash flow report and related procedures for Medical Center; trained staff on accounting accruals; financial assessment of non-profit for Behavioral Health Care; financial sustainability analysis of all residential treatment facilities for Behavioral Health Care; analysis of information technology costs for Medical Center.
San Francisco International Airport - We reviewed the Airport’s fixed asset accounting process and provided recommendations for improvement. We wrote a new procedures manual for fixed asset accounting. We developed a physical inventory plan and are currently conducting a physical inventory of fixed assets.
City of Sunnyvale – Internal audits of golf course operations, a city-owned industrial complex and the City’s Rental Housing Program. Due diligence procedures related to close-out of redevelopment agency. Kevin Harper served as interim Accounting Officer and interim Audit Manager; tasks included supervision of accounting staff, coordination with annual financial auditors, bringing receivable collection process in-house, review of budgetary performance measures and internal audit of payables and purchasing card processes. Ron Vincent served as interim Budget Manager; projects included budget analysis, budget preparation and analysis of indirect costs.
City of Stockton – Assessment of the accounting department’s procedures and controls. Assistance with implementing new accounting standards and assistance with closing accounting records and preparing for annual audit. Assistance with closing out employee benefit plans.
City of Berkeley – Developed City-wide cash handling training manual.
City of Dublin – Assessment of the finance department’s procedures and controls, project manager for user fee study, cost allocation plan and master fee schedule. Fraud investigation.
City of Alameda – Review of grant management procedures. Review of cash collection procedures in 10 departments, calculation of cost of manual checks, assessment of need for finance committee, review of payroll procedures and controls. For golf courses, reviewed problems with software implementation, review of cash handling procedures, and cash flow projections related to bond issuance.
Alameda County Congestion Management Agency – Assessment of finance and administrative processes and systems to ascertain their capability to support growth resulting from large new funding source.
San Mateo Medical Center – Internal audits of cash collections at clinics, pharmacy and cafeteria and of patient trust accounting. Developed and wrote policies and procedures grant accounting procedures. Served as interim controller and senior accountants. Assisted with implementation of materials management system. Developed cash flow reporting. Assistance with year-end close.
County of Contra Costa – Compilation of financial statements for the Public Financing Authority and Public Facilities Corporation. Assistance with year-end close of internal service funds. Due diligence procedures related to close-out of redevelopment agency.
San Francisquito Creek Joint Powers Authority – Annual financial audit. Consultation related to the Authority setting up initial accounting records, financial policies, procedures and controls.
Port of Oakland – Internal audit of contested construction costs related airport expansion. Internal audit of $1.5 billion capital improvement program. Currently conducting annual financial audit of Port, contract audit of airport shuttle bus contractor and special audit of customer facility charges. Conducted internal audits of procedures and controls over payables, receivables, airport rates and charges, maintenance supplies, internal accounting controls and performance measures.
City of Palo Alto – Review of accounts receivable procedures and system.
California Department of Parks & Recreation – Conducted revenue audit of over 30 state park concessionaires. Reviewed suspected fraud at conference resort.
City of Fremont – Kevin Harper served as interim finance director. Selected banking services contractor. Reviewed cost accounting records of AC Transit to determine whether city received value commensurate with contributions.
East Bay Regional Park District – Kevin Harper served as interim chief financial officer. Internal audit of accounting procedures and controls, contract negotiations with East Bay Municipal Utility District and Port of Oakland related to cost of providing police services and with the police officer union, implementation of Bank of America DirectPay, preparation of annual budget, review of election costs charged by County.
Delta Diablo Sanitation District – Wrote RFP for banking services.
City of Richmond – Internal audits of Public Works operations, Paratransit program, Code Enforcement Program, Port, marina, library, marijuana dispensaries, purchasing card and juvenile justice grant. Assistance with developing long-term strategic plan. Assistance to housing authority’s response to state audit findings.
Sacramento Sanitation District – Assisted in preparation of first comprehensive annual financial report.
San Francisco Unified School District – Currently serving as accounting department for Facilities Design and Construction Department, which is managing $1 billion bond and construction program. Developed process for managing District-wide grant program for over 300 categorical grants totaling $100 million. Financial analysis for developer fees class action lawsuit.
Jefferson Elementary School District – Analyzed historical problems for all categorical grant programs. Assisted in the development of mid-year budget adjustments for categorical programs.
State Bar of California – Reviewed government-wide risks and controls. Reviewed fraud loss and related control improvements. Led cash receipts control workshops.
City of Benicia – Assessment of the finance department’s procedures and controls. Reviewed suspected fraud at grant sub recipient.
City of Davis – Assessed the finance department’s procedures and controls.
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